Becker's ASC Review

14 ASC Management Here are 11 apps for ASC administrators: 1. Carevoyance: is application utilizes technologies such as distributed graph, SQL and noSQL databases and other proprietary tools. e app then joins its network with users and they can view the networks in the context of the larger healthcare market. e app recognizes the numerous benefits connecting databases provides in surfacing non-intuitive signals and locating outliers through statistical analysis on a variety of data points. 2. Medscape: e app has drug reference tools, evidence-based disease and condition reference, medical news by specialty as well as medical education courses. ASC administra- tors would find the medical news app particu- larly beneficial as it lists business trends as well as leadership perspectives from leaders in the medical field. 3. Iconic Data's SwiftPayMD: is app al- lows physicians to speed up billing processes by using speech technology to record information and submit it to their office. e electronic sub- mission will minimize errors from illegible writ- ing and problems with lose paper cards, therefore enhancing efficiency at ASCs. 4. Schedule It: is app is aimed at enhancing efficiency by saving time and money. e app has employee scheduling, resource scheduling, as well as training capabilities. Employee scheduling will manage employee and customer tasks in addition to scheduling appointments, training courses and attendance. 5. SmarteXp: is UbiCare app helps health- care facilities guide and track patients through the system's care continuums. e app utilizes real-time data and reliable customizable digital content available for users. 6. NetSfere: is message app for healthcare professionals has media-rich attachments while complying with all HIPAA and other global healthcare regulations. e app enables all health- care professional to readily communicate with one another no matter where they are. Security is a priority and therefore uses device-to-device message encryption. 7. TimeBridge: is app locates and schedules a meeting time available for everyone and pro- ceeds to sync the meeting to their calendars. is app utilizes a single email address and has more than 250,000 business professional users. 8. Mobile Password Safe: is mobile app enables users to safely store their user name and password information on the web. Data is well encrypted if users enter a reasonably-strong pass- word. 9. Sangre Dashboard: is app allows clini- cal research staff to conduct clinical study pro- cedures including biospeciman and medical col- lection directly from a patient's home. A medical professional is alerted on Sangre Dashboard aer a patient schedules an appointment to perform clinical trial procedures. e data and samples are then processed and submitted to the app, decreas- ing patient burden and increasing reach and re- tention for sponsors. 10. Cureatr: is app notifies medical profes- sionals within a region network whenever a pa- tient receives any care and prevents avoidable readmissions. is app centered on patient care saves healthcare facilities time, money and other valuable resources. 11. Vyew: Vyew allows users to give a pre- sentation to a hundred people virtually or post a document for review by colleagues. This app has conference and collaboration features al- lowing its users to contribute at any time. Con- tinuous meeting rooms are available on these app, as well as features enabling users to up- load images, files, documents and videos into a room. n data reporting regulations. However, the EHR doesn't always make the care process more efficient upfront. "e EHR does slow us down somewhat in our admission process," says Dr. Movva. "We've tried to streamline as much as we can by using forms and eliminating repetitive processes. Everyone is cross-trained to move people through our admissions process more quickly." e EHR slows down several aspects of medicine, and if the information in- put is inaccurate it could harm patients. e input is slower than dictation or simply writing in many cases, but it does become more legible with the EHR system. "We have kept with transcription only for operative reports," says Dr. Movva. "Our surgeons provide the indications and pertinent positives and negatives, so staff can transcribe using the templates that the surgeon provides to the staff outlining their preferred standard language. is allows us to turnover rooms quickly and keeps the surgeon efficient." By the time the patient is in recovery, Dr. Movva has his dictations in-hand and ready to discuss with the patient and their family. "at speeds things up a great deal and eliminates the workflow problem," says Dr. Movva. Maximized scheduling Another challenge for the surgery center is scheduling multiple types of pro- cedures. e facility recently added a urology division and plans to begin oto- laryngology procedures soon. Adding these specialties to the center where gastroenterology, general surgery, plastics and pain procedures are already performed is challenging. "ere are many different procedures and they all require different resources and room times," says Dr. Movva. "Scheduling and turning rooms over efficiently is challenging. We have a better result when we try to fit the smaller cases in between larger cases. When we've blocked our rooms out for cases, there are procedures that go over or under and cause downtime for the staff and OR. But we've found the blend of big and small useful for fitting in the gaps." However, maintaining a blended schedule takes considerable maintenance and staff dedication to analyze and improve the system. e center's on-the- ground processes are consistently monitored to avoid mistakes. e physi- cians are also responsible for accurate estimations about case time. "We need to be realistic about case procedure time when we are scheduling," says Dr. Movva. "If we think the case will be take more time, we have to consistently log the actual time. If everyone says they're doing procedures in 30 minutes but it really takes an hour, the administrative staff might not see that because it's always recorded as 30 minutes." Case mix profitability Profitable cases — both efficient and cost-effective cases — make the ASC a success. Colonoscopies have been the bread-and-butter for Dr. Movva's 11 Innovative Apps for ASC Administrators By Mary Rechtoris ASC Efficiency: Best Strategies to Overcome Today's Toughest Challenges (continued from cover) Dr. Arvind Movva

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